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Athabasca University

Staff/External Researcher Instructions – Ethics Applications

This page gives detailed instructions on how to create and submit your application for ethics review. You should also review the general information for all users before you begin your application.

If you have questions during the application process, you can contact the Research Ethics Officer.

Submitting your ethics application

  1. Log in to the Research Portal.
  2. Select “APPLY NEW” in the upper-right corner.
    Research Portal
  3. Select Faculty/Staff Application for Ethical Review from the list provided.
  4. Review the application’s tabs and subtabs. Make note of the tabs that will require a longer response, as you should compose those responses in Notepad or TextEditor, then paste them into the portal.
  5. Enter the project title, start and end dates of your project, and specific keywords in the Project Info tab. You do not need to fill in the Related Awards section.
    • Tip: You can select keywords from the list provided, or type your own in the box. Be sure to click the “Add” button for each keyword.
      Add Button
  6. Go to the Project Team Info tab. Your information should appear in the Principal Investigator (PI) section.
  7. If you have additional team members, add them in the Other Project Member Info section.
    1. Click the “Add New” button in the Other Project Member Info section.
      Add New
    2. Click the “Search Profiles” button. Always use this button to add team members. Do not manually enter names.

      Search Profiles
    3. Search for your team member by first or last name, or by browsing the full list. Click the “Select” button to add a team member to your application. If you can’t find a profile for the team member you need to add, contact rebsec@athabascau.ca.
      Investigator List
    4. You will now see the team member’s profile. Click the down arrow in the Role in Project field to select the team member’s role. You must assign each team member a role in the project.
      Project Team 
    5. Click the “Save” button.
    6. Repeat the process for each team member.
  8. Go to the Faculty/Staff Application for Ethical Review tab. You will find a number of subtabs. Be sure to complete them all, scrolling down to the bottom of each subtab to be sure you’ve answered all the questions. Save after each subtab.
  9. Use the Attachments tab to upload required documents (see the Checklist subtab in the Faculty/Staff Application for Ethical Review tab for a list).
    Checklists 
  10. The Approvals tab shows who will receive the application for review. You don’t need to do anything on this tab.
  11. If you don’t see the Errors tab, you can click the “Submit” button to submit your application.
  12. You will receive an email confirming that your application has been successfully submitted.
  13. You can keep track of the progress of your application through the Logs tab. You don’t need to provide any information on this tab.
    • Please note that once your application has been submitted, it will be located under Applications: Under Review in the Principal Investigator section of your home page.

What happens next?

Updated March 14 2018 by Research

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